* 4 directors were in attendance for a quorum plus 15 members for a total
of 19 attendees. Counting couples, this number represented 11 out of 98 Preston
Hollow lots or approximately 11%.
* Secretary Sharon Ricks provided a typed agenda for all to follow which
is attached in PDF format. Following the Pledge of Allegiance, Sharon read the
minutes of the July Board meeting and placed them into the official record
following the approval of the Board members.
* V/P John Cucinella, acting as the meeting chairperson, announced that
Sammy Cash resigned as the HOA President. As the president position was now
vacant, a Board member nominated Barry Buchmiller to fulfill the remainder of
the two year term as the new HOA President which will run until 12/31/2014. The
Board affirmed his appointment unanimously. All offered their congratulations
to Barry for volunteering to serve as President. The Board also announced
additional personnel changes within the Architectural Control Committee (ACC).
As announced, 3 ACC members resigned recently and 1 ACC member was dismissed by
the Board. Currently, all ACC positions are now vacant. The Board canvassed
those present for nominations to serve on the ACC. None were offered at the
time.
* Treasurer Joe Deller provided the current HOA Balance Sheet and Income
Statement for discussion and review. Joe also announced that going-forward,
Member-at-Large Judy Thompson will serve as the Board's liaison to the ACC in
place of Joe.
* V/P Lisa Groeneveld announced two items of interest. A Coastal Clean Up
effort is scheduled for October 26th from 8am to 2pm at 6300 Shoal Line Blvd.
The monthly UCHC Meeting is scheduled for September 23rd at 7:00 pm at the
Silverthorn clubhouse. Hernando County Sheriff Al Nienhuis is the guest
speaker.
* Quarterly or Bimonthly Board Meetings-Changes to the By-laws were
discussed as a follow up item from the previous Board meeting. The Board
reported that this matter was discussed with the HOA's attorney recently. As
reported, the attorney advised that By-Law changes were not necessary as the
Board has the ability to change meetings and the cost of making the changes
would outweigh any benefit.
* The Board also reported that the HOA attorney advised the Board of
Directors to assume direct responsibility for the ACC Violation & Complaint
procedure for which the Board agreed. Compliance and enforcement duties are no
longer the responsibility of the ACC. The ACC's responsibility will be that of
architectural matters as explained in the Covenants. Deed Restriction complaints
are to be mailed to the Board using the HOA's post office box address. Phone
calls or emails to the Board about violations will not suffice. Complaint forms
must be signed to be consider valid. At the present time, all architectural
change requests are to be referred to the Board too. The Board reported that
they also discussed the feasibility of limiting or capping the number of renters
permitted in Preston Hollow with the attorney. This would require changes to the
Deed Restrictions and to meet legal requirements.
* Speaking for the Crime Watch Captain, Bill Thompson, John reported that
Bill was instrumental in getting two new Crime Watch signs placed in Preston
Hollow.
* John also led a brainstorming session with the group as to any interest
in improving community relations by having HOA social activities. This coming
December would be designated as Preston Hollow Recreational Week whereby any
number of social events could be planned and held. By way of example, ideas that
came forward were a walk-a-thon, volleyball in one of the public areas,
horseshoes, and fishing at Jenkins Creek. The Board is soliciting volunteers to
offer ideas and participate. The Board is also soliciting for volunteers to
rehabilitate the front entranceway signs and structure as they are both showing
their age and in need of attention. Work activity includes things such as
pressure-washing, painting, trimming bushes, having new signs made, etc. Al
Walker volunteered to contact a local sign maker for sign estimates, The Board
is asking for any additional interest in forming a group of volunteers to help
lead this effort. It was announced that the Annual PHHOA Yard Sale is scheduled
for Saturday, October 19th.
* From-the-floor suggestions…the concept of an emergency reverse call
back/phone notification system for the HOA members was discussed again. Joe took
this as a follow up.
This was the last scheduled quarterly Board meeting for the year prior to
the General Membership meeting which is scheduled for Tuesday, November 12,
2013. Please make note of the date in an effort to increase homeowner attendance
and HOA involvement. As their terms expire at year-end, there will be an
election effort of 3 directors at the General Meeting by the membership. Joe
and John provided their written intention at the meeting to step down at the end
of their terms. Since the By-Laws require a quorum of at least 33% of all
qualified voters, either in person or by proxy, it's essential that the
membership involve themselves and attend or provide a proxy to conduct business.
The ACC needs volunteers as well, anywhere from 3 to 5 are needed to work on
the ACC.
